# Changing organization settings | SmartMail Documentation

> Step by step for administrators: retention period, AI counter, attachment analysis and trust in remote image senders are set organization-wide.

Source page: https://smartmail.com.tr/en/belgeler/yonetici/kurum-ayarlari

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# Changing organization settings

An administrator changes organization settings that affect all users on the **Settings** screen of SmartMail Management: how long emails are kept in the trash, whether the AI usage counter is visible to users, and whether, once a user has shown images from a sender, that preference is remembered for that user.

- Administrator (permission to manage mailboxes)

## How do you change organization settings?

The administrator changes organization settings that affect all users in the Settings screen of SmartMail Management: how long emails in the trash are retained, whether the AI usage counter is visible to users, and whether a user's preference to show images from a sender once is remembered for that user.

## Steps

Open **Settings** from the left menu.

Enter the number of days in the box on the **Trash retention period** row and click **Save** next to it 1.

To hide or show the AI counter in the sidebar for users, click the checkbox on the **Show AI counter to users** row 2. The setting is saved immediately.

If you want incoming attachments to be analysed with AI as soon as the email arrives, select the checkbox on the **Automatically analyse incoming attachments** row 3. The setting is saved immediately.

When a user clicks **Show images** in an email, if you want to automatically trust that sender for future emails too, select the checkbox on the **Remember shown images by sender** row 4. The setting is saved immediately.

- 1Permanent deletion period

- 2Show / hide counter

- 3Parse attachments automatically

- 4Sender trust

Settings screen, with demo data.

**Result**The "Settings saved" notification appears on the screen and the setting applies to all mailboxes and all users.

**Note** Emails whose retention period has expired are permanently deleted from the bin and from the mail server as well. Automatic attachment analysis uses AI credits for each new attachment. When sender trust is on, a sender's images are permanently enabled for a user; this means that sender may see read receipts for emails in the future.

**Tip**Hiding the counter only removes the indicator; it does not affect spending or limits. When automatic analysis is off, users can analyse attachments themselves at any time. If sender trust is turned off, existing records are not deleted, only made inactive; when turned back on, it resumes where it left off.

## Settings opened by Smart360

How many days emails are kept on the mail server is not shown on this screen; this setting is enabled by Smart360. Connecting mailboxes with external email programs (IMAP/SMTP) is included as standard in every plan and does not need to be enabled or purchased separately: incoming server **imap.smartmail.com.tr** (993, SSL/TLS), outgoing server **mail.smartmail.com.tr** (587 STARTTLS or 465 SSL/TLS). Details [Connecting with an external email program](/en/belgeler/yonetici/imap-smtp-baglanti) is on the page.

## Related pages

- [Setting the quarantine confidence threshold](/en/belgeler/yonetici/karantina-esigini-ayarlama)

- [Adding organization-specific context for the AI](/en/belgeler/yonetici/yapay-zekaya-kurum-baglami-ekleme)

- [Connecting with an external email client (IMAP/SMTP)](/en/belgeler/yonetici/imap-smtp-baglanti)

- [Management and permissions](/en/yonetim)